All pitches will be marked out Friday, there is a floor plan with list of traders, some traders may need a little help but should all be self sufficient and they are all bringing their own gazebos etc. HFD gazebos, dog show gazebo, info tent will need to be put up by us in the morning. The dog event fields will be marked out. Fencing will need to be put up and wrapped in plastic fencing to make sure it’s dog safe.

A site plan and check list will be provided – Just need to let each trader know where their pitch is (the individual pitches will also be labelled on the field), let them know they can park on the field to unload but then they will need to move their vehicles before 9:30am to the grass field car park (not the concrete car park unless they are mobility impaired).

They will need to be given their black wrist bands for their event team, the amount of wrist bands will also be indicated on the check list.

Walkie Talkie will be provided.

We will keep the Castle open to the public so anyone can enter, car parking is free.  Will need to direct people to drive straight into the parking field – the hard car park is for less abled or disabled people only! There will be a marshal at the hard car park also to move people through. 

Please direct all traders/exhibitors to the info tent near the entrance of the event field.

Please direct all cars for the car show to Richard in the indicated field on the site plan.

Walkie Talkie will be provided.

Advise visitors how to enter via the correct entrance on the roundabout side and provide advice about the event

Exhibitors can enter via this entrance until 10am. Any exhibitors arriving late please use your judgement based on amount of foot traffic or contact via the walkie talkie for advice. If someone is in danger of getting lost finding the other entrance, please use your discretion whether to allow access.

Walkie Talkie will be provided.

There is no charge for parking. The marshall will need to direct the people how to park in rows. We will open up a second parking field when this is becoming full.

Walkie Talkie will be provided.

The traders must not park here, they must park in the grass field once they have unloaded their cars and set up their stalls (unless they have mobility issues).  

This hard car park is strictly for eldery, less abled bodies etc, please direct everyone else through the hard car park to the parking field.

Apart from Blue Badge holders who will always park here, it will be left to the discretion of the Marshall to decide who should be allowed to park here. (Limited mobility etc.)

Walkie Talkie will be provided.

You will provided with a phone with an app downloaded which will allow you to scan in the QR code for pre-paid tickets, they may be printed or on visitors phones. 

You will have a small clicker on a lanyard to record how many people have entered (we need this for insurance purposes/in case of incident).

Give them a red wrist band in case they want to go in and out to save rescanning tickets. Some toilets are outside of the event field.

Entrance fee is for the event field only, everywhere else is free – it’s £5 on the day.

Give them a red wrist band in case they want to go in and out. Toilets are outside of the event field.

You will provided with a phone with an app downloaded.

You will have a small clicker on a lanyard to record how many people have entered (we need this for insurance purposes/in case of incident).

A bum bag and float will be provided and the Dog Treat Boutique stall is the drop off point for excess cash. 

If it’s near the end of the event use your discretion, a £5 entry fee would be unfair, we can be flexible at this point. (Free after 4pm)

Details as above, we will give you a walkie talkie to help out in case of busy periods, we don’t know if this will be needed but the most likely time to be busy is the morning as people are arriving to attend the dog show.

Primary use is as an information point and advice for visitors and traders. (Will be signposted as such)

Will also be used if first aiders need to administer first aid in a private environment.

Check in point for volunteers to pick up equipment.

Volunteer snacks and water will be here.

Any volunteers, traders or visitors who need info about the event will come here.

There will be a floor plan, volunteer list, first aider list etc here.

Please advise the info point volunteer of any issues/needs/requests that need attending to that you can't resolve yourself.

The car show field markings will be done Friday.

Richard will be the point of contact for any cars arriving and will organise the field.

* Jumping in to help other volunteers when needed, toilet breaks etc.

* Checking on volunteers.

selling raffle tickets (based at Rescue Paws gazebo)

* Filling doggy water bowls.

* Making sure dogs are on lead.

* Litter picking.

* Emptying bins.

* Checking for hazards, especially for dogs.

* Checking on traders.

* Checking toilets/loo roll.

* Checking in on the Vikings in the castle grounds.

* General helping, I know this sounds vague, sorry for that, but we never know what might pop up or what someone might need.