All pitches will be marked out Saturday evening, there is a floor plan with list of traders, some traders may need a little help but should all be self sufficient and they are all bringing their own gazebos etc. All HFD gazebos will need to be put up by us in the morning – approx. 7 gazebos including the dog show entry ones. The dog event fields will be marked out. Fencing will need to be put up and wrapped in plastic fencing to make sure it’s dog safe.

A site plan and check list will be provided – Just need to let each trader know where their pitch is (the individual pitches will also be labelled on the field), let them know they can park on the field to unload but then they will need to move their vehicles before 10am to the grass field car park (not the concrete car park).

They will need to be given their black wrist bands for their event team, the amount of wrist bands will also be indicated on the check list.

We will keep the Castle open to the public so anyone can enter, car parking is free.  Will need to direct people to drive straight through to the parking field – the hard car park is for less abled or disabled people only! There will be a marshal at the hard car park also to move people through. 

Please direct all traders/exhibitors to Linda in the info tent near the entrance of the event field.

Advise visitors how to enter via the correct entrance on the residential side and provide advice about the event

There is no charge for parking. There will be 2 people here to direct the people how to park in rows. We can open up a second parking field if necessary but only if this is becoming full.

The traders must not park here, they must park in the grass field once they have unloaded their cars and set up their stalls (unless they have mobility issues).  

This car park is strictly for eldery, less abled bodies etc, please direct everyone else through the hard car park to the parking field.

Apart from Blue Badge holders who will always park here, it will be left to the discretion of the Marshall to decide who should be allowed to park here. (Limited mobility etc.)

You will need to download an app to your phone which will allow you to scan in the QR code for pre-paid tickets, they may be printed or on visitors phones.  If this is an issue please do let me know asap so i can arrange a phone for you.  

You will have a small clicker on a lanyard to record how many people have entered (we need this for insurance purposes/in case of incident).

Give them a red wrist band in case they want to go in and out to save rescanning tickets.  Toilets are outside of the event field.

PERHAPS ORGANISE A TRIAL DAY FOR THIS IN ADVANCE TO MAKE SURE NO COCK UPS ON THE DAY?

Entrance fee is for the event field only, everywhere else is free – it’s £5 on the day.

Give them a red wrist band in case they want to go in and out. Toilets are outside of the event field.

An app will need to be downloaded on your phone, If this is an issue please do let me know asap so i can arrange a phone for you.

You will have a small clicker on a lanyard to record how many people have entered (we need this for insurance purposes/in case of incident).

A bum bag and float will be provided and the main HFD stall is the drop off point for excess cash. 

If it’s near the end of the event use your discretion, a £5 entry fee would be unfair, we can be flexible at this point.

Details as above, we will give you a walkie talkie to help out in case of busy periods, we don’t know if this will be needed but the most likely time to be busy is the morning as people are arriving to attend the dog show.

Primary use is as an information point and advice for visitors. (Will be signposted as such)

Will also be used if first aiders need to administer first aid in a private environment.

Check in point for volunteers to pick up equipment.

Volunteer snacks and water will be here.

Any volunteers, traders or visitors who need info about the event will come here.

There will be a floor plan, volunteer list etc here.

Please advise the info point volunteer of any issues/needs/requests that need attending to that you can't resolve yourself.

Buckets, tickets, pens and a cash float will be provided, please write peoples numbers on the back in case they leave before the raffle is drawn. £1 per strip of 5, and yes, you will get a lot of comments lol

* Jumping in to help other volunteers when needed, wee breaks etc.

* Checking on volunteers.

* Filling doggy water bowls.

* Making sure dogs are on lead.

* Litter picking.

* Emptying bins.

* Checking for hazards, especially for dogs.

* Checking on traders.

* Checking toilets/loo roll.

* Checking in on the Vikings in the castle grounds.

* General helping, I know this sounds vague, sorry for that, but we never know what might pop up or what someone might need.